Constitution

 

Adopted on June 14th 2011

Reviewed on April 11th 2017

1. Name

The name of the Club shall be The Dunblane Fencing Club

 

2. Aims and Objectives

The aims and objectives of the Club shall be

a) to offer coaching and competitive opportunities in fencing;
b) to further the interests of fencing amongst children locally;
c) to ensure a duty of care to all members of the club;
d) to communicate effectively with those involved in the club.
e) To develop the whole person as student, participant and potential leader within the club.
f) To encourage good sportsmanship.

 

 

3. Membership

Club members shall pay per half term in advance a fee to be agreed at the Annual General Meeting or an Extraordinary General Meeting,*
Club members shall be encouraged to hold individual membership of Scottish Fencing.
All members will be subject to the regulations of the constitution and by joining the club will be deemed to accept these regulations and codes of conduct that the club has adopted.
The Committee hereinafter constituted shall have the right:

to approve or reject applications for membership;

for good and sufficient reason to terminate the membership of any member provided that the Member concerned, who may be accompanied by parent or guardian if under the age of 18 years, shall have the right to be heard by the Committee before the final decision is made.

 
4.    Committee

The Committee shall manage the business of the Club.
The Committee shall consist of at least three and not more than seven persons elected by the Annual General meeting.
The Committee shall choose from within its number a Chairman, Secretary and Treasurer. The officers must be aged 18 years or over. No person may hold more than one office.
The Committee shall nominate from within its number the person responsible for welfare issues. This person, who may be one of the Club officers, must be aged 18 years or over.
All Club Members over the age of 16 years and parents/guardians of Club Members who are minors and not Committee members in their own right are eligible to stand for the Committee.
All members of the Committee shall vacate their positions at the Annual General Meeting and may present themselves for re-election. In the event of a vacancy arising during the term of office, the Committee shall have the power to co-opt any person meeting the requirements of clause 4(d) to fill the vacancy.
The Committee shall meet as often as necessary for the smooth running of the Club, but at least twice a year. Decisions shall be taken by simple majority of those present and voting. The Chairman shall have a casting vote.
The quorum shall be the majority of the members of the Committee.
The Club Members may send one representative of their choosing to Committee meetings.
The Committee may invite any other individual connected with the Club to Committee meetings.
The Committee shall ensure that the Club abide by the rules and regulations, including child protection, of the British Fencing Association.
The Committee has the right to interpret the constitution and to settle any question not provided for by the constitution.

 

5.    General Meetings

The Annual General Meeting of the Club shall be held not more than 15 months after the previous one, at a time and place determined by the Committee. The business of the Annual General Meeting shall include:

the receipt of the Annual Report and the Accounts for the preceding year from the Committee;
the appointment of an auditor or auditors;
the election of Committee Members;
the confirmation of the annual membership fee;
the transaction of such other matters as may from time to time be necessary.

The Committee may at any time, and shall within 21 days of receiving a written request to do so, signed by not less than three Club Members, or their parents/guardians if appropriate, and giving the reasons for the request, call an Extraordinary General Meeting.
Notification of a General Meeting shall be given by the Committee to all Club Members or their parents/guardians if appropriate, of not less than 10 days prior to the meeting, stating the business to be discussed.
The quorum for a General Meeting shall be seven or two thirds of the Membership, whichever is the smaller. Members who are under the age of 16 years shall be represented by their parent/guardian. Members aged 16 and 17 years may choose to be represented by their parent/guardian.
Save as otherwise provided in Clause 9 and Clause 10, all questions arising at a General Meeting shall be decided by a simple majority of those present and voting, with one vote per member. The Chairman of meeting shall have a casting vote.

 

6.    Coaching

The Committee shall appoint Coaches to run all training sessions and Club activities, with the help of Club Members and such other assistants as may be appropriate.

 

7.    Finance

Funds shall be raised through subscriptions, charges for training sessions and equipment hire, appeals for sponsorship, independent fund-raising activities and applications for grants.
The Committee shall strive to obtain external sponsorship for the Club and shall provide copies of the Annual Report and Annual Accounts to such sponsors if required.
The Club shall maintain current and deposit bank accounts (as the need arises) operated by the signatures of three or four Committee Members. Cheque issue and withdrawals shall require the signatures of two of the signatories.
The financial year of the Club shall end on 29th June.

 

8.    Insurance

The Club shall be affiliated to the British Fencing Association and shall be covered by its insurance rules.
Public Liability: We are individually covered as registered coaches and the club is covered as an affiliated club.

http://britishfencing.com/governance/insurance/

 

Club Members must be members of Scottish Fencing or equivalent (after an initial trial period of no more than 12 weeks) and membership numbers will be taken at annual registration.

Details of personal Insurance can be found here:  http://britishfencing.com/uploads/files/british_fencing_-_insurance_member_overview_05042016.pdf

Every Club Member shall recognise that the Committee is not responsible for wilful or negligent acts of Club Members and indemnifies the Committee, the Coaches and any assistants.

 

9.    Alteration to the Constitution

No alteration or addition to this constitution shall be made except by a two-thirds majority of those present and voting at an Annual General Meeting or an Extraordinary General Meeting called for that purpose.

 

10. Dissolution

The Club may be dissolved by a resolution passed by a two thirds majority of those present and voting at an Extraordinary General Meeting called for that purpose, of which 30 days notice shall be given to all Club Members.

If, upon the winding up or dissolution of the Club there remains after the satisfaction of all the Club’s debts and liabilities any property whatsoever, the same shall be given or transferred to some other organisation or organisations having objects (that is, aims and activities) similar to the objects of the Club, such organisation or organisations to be determined by the members of the Club by Resolution passed at a General meeting at or before the time of the dissolution, and in so far as effect cannot be given to such provision then to some charitable objects.

 

 

 

*This has since been altered.  See fee note 16/17